TOPS Merge Code Manager – Privacy Policy

TOPS Software is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the TOPS Software Microsoft Office plugin titled TOPS [ONE] Merge Code Manager and governs data collection and usage. By using this Office plugin, you consent to the data practices described in this statement.

Collection of your Personal Information

TOPS [ONE] Merge Code Manager does not collect any of your personal Information.

Use of Cookies

The TOPS [ONE] Merge Code Manager does not use “cookies” to store personalized information.

Changes to this Privacy Policy

TOPS Software will occasionally update this Statement of Privacy to reflect company and customer feedback, and you agree to be bound by the most current version of this Statement of Privacy. TOPS Software encourages you to periodically review this Statement to be informed of how TOPS Software is protecting your information.

Contact Information

TOPS Software welcomes your comments regarding this Statement of Privacy. If you believe that TOPS Software has not adhered to this Statement, please contact TOPS Software at We will use commercially reasonable efforts to promptly determine and remedy the problem.

Information available without TOPS ONE credentials

If TOPS [ONE] credentials are not provided, the TOPS [ONE] Merge Code Manager displays the static list of available Merge Codes in the TOPS [ONE] application, to be used in Form Letter and other notices.

If you choose to enter your TOPS [ONE] credentials, the TOPS [ONE] Merge Code Manager will verify these credentials using TOPS Software’s secure authorization service. The purpose of this call to the authorization service is to retrieve the Custom Merge Code Fields associated with these credentials. Once the credentials are verified, the static list of Merge Codes will be appended with the listing of available Custom Fields from the instance of TOPS [ONE] associated with these credentials.

In other words: These credentials are never stored, and using credentials does not log you into TOPS [ONE]. They simply allow the TOPS [ONE] Merge Code Manager to get a listing of your Custom Merge Code Fields from within TOPS [ONE].